We’re so glad you’re coming to the 2024 Literacy Texas Annual Conference!
This page has FAQs and other info for conference exhibitors, to help you prepare and plan. Use the quick links below to get answers to your questions, and the checklists to make sure we have everything we need to showcase you and your company in the best possible way.
Exhibitor info quick links
Click on the quick link below to go to more information about that topic.
Summary Checklists
Details on all of these are below if you need them.
Literacy Texas needs from all exhibitors:
- Registration details for exhibitor attendee(s) using code provided
- Current logo
- Full company name as you want it to appear on the website
- Company URL that you want us to use on your website listing
Literacy Texas needs from some exhibitors:
- Guest blog post according to specifications
- Newsletter profile according to specifications
- Program ad on or before July 8
Exhibitor Confirmation and Receipt
You should have received a confirmation email and receipt within 1 – 2 business days after you registered. Sometimes these messages go to spam, so please check your junk folder if you don’t see it as you expect.
Get in touch any time if you need us to forward a copy of that message and/or the receipt to you.
Registration Details for Conference Attendees
Every conference exhibitor package includes at least one complimentary conference registration for an attending exhibitor. Some packages include more than one complimentary registration, and there’s the option to purchase additional registrations at a signficantly reduced rate. You can find all the details in the Conference Opportunities document.
After you have made your selection and paid for your package, the Literacy Texas team will generate and send one registration code for each exhibitor attendee. You’ll use your code(s) to complete registration for the exhibitor attendee(s) from your organization.
We need personal registrations in addition to the organization’s exhibitor registration, so that we can gather info for name tags, meal preferences, and so on – so keep an eye out for the email with the codes. And check your spam!
Vendor Lightning Rounds
We’ll be doing the popular Vendor Lightning Rounds again, in the afternoon of Conference Day 1 (Tuesday, July 30). They’ll largely follow the same format as last year, though we’ve made a few changes according to exhibitor and attendee feedback and will be sticking closely to the limit of 3 rounds this year.
A summary page about how it all works is here. Participation is completely optional, and in the interests of efficiency, we will assume you wish to participate unless you tell us otherwise. We request that all participating exhibitors bring a door prize to award at the end of this event.
Current Logo
We need a current logo for each exhibiting organization or company.
If you have sent us a logo in the past and it hasn’t changed since then, we’re probably good to go. If you’re a first-time exhibitor or your organization’s logo has changed recently, please send us an updated file.
The ideal file type is a PNG with a transparent background, at least 500px on its shortest side. If this file type is not available, please get in touch to talk options.
Sending Materials Ahead to the Hotel
You are very welcome to send materials ahead to the hotel.
The mailing address is:
1001 E McCarty Lane, San Marcos, TX 78666
Please be sure to mark your shipment with:
- Your organization name
- “Literacy Texas Conference”
Materials sent ahead to the hotel and correctly marked with the event and the exhibitor name will be brought to your booth space by hotel staff.
Listing on Website
We will list all confirmed exhibitors here: literacytexas.org/exhibit
We want to make sure we list your company name exactly as you want it, and that the embedded URL goes to the right website. If you see an error or want to update how you’re listed, get in touch any time.
Premium Benefits
Premium exhibitor packages include some special benefits, among them:
Use the link above to read more about these benefits. We’ll be in touch with anyone who purchases a premium package to discuss dates and other details.
Printed Program Ads
The print deadline has now passed so no further ad purchases are possible.
Full-color ads are available in our printed conference program.
Specs are below, so that you can start the planning process with your marketing team, and we’ll be in touch with anyone who purchases an ad to be sure we get everything worked out in good time.
- Program is in full color, portrait, letter sized.
- Complete ad may be submitted as a PNG or JPG, at 300dpi.
- Full page: 2,550 px wide, 3300 px tall (portrait)
- Half-page: 2,550 px wide, 1,650 px tall (landscape)
- Quarter-page: 1,275 px wide, 1,650 px tall (portrait)
Print deadline: 5 pm July 8, 2024. Space limitations apply.
Setting Up on July 29
Exhibitors will have access to the Exhibitor Hall for set-up any time from 10:00 am on Monday, July 29.
All set-up must be completed by the time the VIP Reception begins at 5:30 pm.
Materials sent ahead to the hotel and correctly marked with the event and the exhibitor name will be brought to your booth space by hotel staff.
Packing Up on July 31
Pack-up can begin at 1:00 pm on Wednesday, July 31 – directly after lunch ends. Attendees will be reminded that their last chance to visit you is at the end of lunch.
The online sign-up form for sponsors and exhibitors is not yet open – it will open very soon.
Have a question about something in the packet?
We welcome your call: 903-392-9802
Or get in touch online.
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Page updated 7/27/2024
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