Request for Proposals (RFP)

The theme of the 2024 annual conference is pending. Share your ideas for the 2024 theme in our Needs Assessment.

Every year, the Literacy Texas Annual Conference schedule of breakout sessions is made vibrant, topical, and varied by the gift of people’s time and expertise. People like you, willing to share your knowledge, are vital to the ongoing development of literacy professionals in Texas. We are grateful!

2024 RFP Timeline

Planning to submit? We’d love to hear from you.

Literacy Texas focuses on adult and family literacy. Proposals for sessions on childhood literacy are unlikely to be selected. Please watch this space for more details about topics of high interest for the 2024 conference.

2023 RFP form content for your reference

The 2024 RFP may change a little but is likely to be largely similar.

Section 1: Breakout Session Information

Breakout session title (max. 75 characters)*

Breakout session summary (max. 230 characters)*
Outline the main focus of your session in one or two sentences. These summaries will be listed in the printed program and on the Literacy Texas Conference Breakout page: (you can see examples from previous conferences on that page) and are intended to catch someone’s interest and make them want to learn more.

Breakout session description (max. 3,500 characters)*
This is for the conference committee, and also for your session webpage (see an example here). The ideal description will expand on the short summary you already provided (in the example, “Description”), and then outline what participants will learn and do during the session (in the example, “What we’ll cover”).

 The conference committee will evaluate proposals according to the extent that they:

  1. State clear objectives;
  2. Focus on a specific audience;
  3. Have the potential to interactively engage participants through discussion or activities;
  4. Provide information, strategies, or tools participants can use in their work;
  5. Are grounded in the presenter’s experience;
  6. Are timely and relevant;
  7. Provide research-based expertise for adult and/or family literacy providers;
  8. Show links to the conference theme (2023: “Literacy Unleashed”).

Primary audience*
Please select one from the list below.
>Classroom Instructors (volunteers, teachers, tutors; classroom roles)
>Decision Makers (Program Directors or CEOs)
>Program Administrators (non-classroom roles in any type of literacy program)
>General audience

Audience degree of familiarity with the topic*
Who will benefit most from your session?
>Beginners – people learning about this topic for the first time
>Intermediate – people who are ready to go beyond basics with this topic
>Advanced – people who have a high degree of familiarity with this topic

Will you be promoting any type of product or service as part of this session?*

IF YES: What type of product or service? From which agency or company? (max. 300 characters)

Is this session wholly, or in significant part, a case study of a successful adult or family literacy program?*

Any other info you’d like to share with prospective attendees? (max. 300 characters)
This is optional, and any details you add here will be listed on your session webpage under “Other info” (see example linked earlier). You might list a specific resource you’ll be focusing on, alert people that they’ll need to bring a device to the session, link an interesting article for pre-reading, etc.

Primary topic area*
Please select one from the list below. You will have the opportunity to select two additional topic areas as secondary topics, immediately below.
>Adult Basic Literacy (HSE, ASE, ABE)
>Advocacy & Public Awareness
>Civics & Citizenship
>Community Partnerships & Collaboration
>Digital Literacy & Technology
>Distance & Virtual Learning
>Diversity, Equity, & Inclusion
>English Language Learning (ESL, ESOL, ELL)
>Family & Parent Literacy
>Fundraising & Program Sustainability
>Health Literacy
>Instructional Theory, Methodology, & Research
>Learning Differences & Disabilities
>Library Programs & Literacy Services
>Literacy for Work, Work Readiness
>Marketing & Communications
>Math, Numeracy, & Financial Literacy
>Program Evaluation & Data Management
>Staff & Program Management for Nonprofits
>Volunteer Support & Management

Secondary topic areas*
Please select two from the list below.
[same list as above]

Breakout session format*
Choose one:
>Hands-on presentation
>Round-table discussion
>Other – please list

Preferred session length*
This year’s conference schedule includes 60-min, 75-min and 90-min breakout sessions. We will do our best to accommodate all requests but cannot guarantee a particular session length. We will communicate with all presenters about the final schedule well in advance of the conference.

Choose one: 
>60 min
>75 min
>90 min

Preferred room set-up*
Feedback from attendees is that they like to be able to face the speaker. Please select “round tables” only if your session will involve a lot of group discussion.

Choose one:
>Round tables

Audio-visual and technology options*
Each room will be furnished with:
LCD projector + screen
Laptop computer

Wifi access
Flipchart & markers

Please note that we cannot guarantee any equipment beyond what we provide. You should plan to bring any special adapters or other equipment that you will need for your session.

I will bring:*
>HDMI adapter
>Apple computer adapter
>Neither of the above – I don’t need any additional equipment

Sharing of presentation materials*
Breakout session attendees often request PPT slides and other handouts to be sent to them after the conference is over. To streamline this for presenters, Literacy Texas is happy to host presentation materials on the conference website (in the “Handouts & Materials” section of your session’s webpage). If you would like to share your materials in this manner, please send them to conference[at] at any time. Materials will be uploaded as soon as possible after they are received (or you can request that we hold on posting materials until after the conference – just let us know your preferences when you send).

Please send PDFs only.

Do you plan to share presentation materials to be made available on the Literacy Texas website?
>I’ll decide later

Section 2: Presenter Information

Lead presenter information*
First name, last name
Job title
Organization name
Organization website
Email address
Cell phone
ZIP code

Lead presenter history*
Have you presented at a Literacy Texas conference or symposium before?
>Yes, in 2022 and/or 2021
>Yes, in 2020 or earlier

Please share a brief account of your presenting experience, for example, recent events where you’ve presented, on what topics, year of your first presentation, etc.*

Lead presenter bio* (max. 1,500 characters)
Please submit your bio in the third person. Presenter bios will be included on the Literacy Texas website and possibly in social media.

Lead presenter headshot*
Please upload a headshot in JPG or PNG format, minimum 300px on the shortest side (larger is great!).

Do you need to add co-presenter information?*

There will be space on the form to submit information for up to 4 co-presenters – the same information as listed for the lead presenter. If your session has more than 4 presenters, please get in touch with Literacy Texas: conference[at]

We’ll ask you to give as much information as you can for your co-presenters, but only your co-presenter’s name will be required in the form. You can submit your proposal and we can gather the other necessary information from you at a later date, if you don’t have it available while submitting.

Section 3: Presenter Agreements

The lead presenter and any co-presenter(s):

  1. Must register for the conference and pay any registration fees.
  2. Will be responsible for all costs related to transportation, lodging, and meals not provided as part of the registration.
  3. Will be responsible for costs of audio-visual and technology equipment requested beyond one flipchart, laptop computer, markers, speakers, wifi, screen, and LCD projector.
  4. Will not be paid a stipend.
  5. Must follow copyright laws.
  6. Will be responsible for any personal equipment used in the presentation, along with printing and supplying any handouts or other presentation materials for attendees.
  7. Grant permission to Literacy Texas for use of any photography/videography for future promotional purposes.

Do you agree to the terms listed above?*
>YES checkbox

Lead presenter agreement*
I agree to be the lead communicator between Literacy Texas and any/all co-presenters about this proposed session.
>YES checkbox


The 2024 RFP is not yet open. The form content above is listed for your planning purposes. Make sure you’re on our mailing list to be informed when the RFP opens in February.

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