We’re so glad you’re coming to the 2025 Literacy Texas Annual Conference!
You told us you preferred for us not to send you lengthy emails with conference information – and we listened! Please read through the details on this page so you know what to expect at the 2025 Literacy Texas Conference.
This page has FAQs and other info for conference exhibitors, to help you prepare and plan. Use the quick links below to get answers to your questions, and the checklists to make sure we have everything we need to showcase you and your company in the best possible way.
Exhibitor info quick links
Click on the quick link below to go to more information about that topic, or simply scroll to find everything you need.
Summary Checklists
Details on all of these are below if you need them.
Literacy Texas needs from ALL exhibitors:
- Registration details for exhibitor attendee(s) using code provided
- Current logo
- Full organization name as you want it to appear on the website
- Basic details for your conference app listing
- Organization URL/website link that you want us to use on your website listing
Literacy Texas needs from SOME exhibitors (those with premium exhibitor packages):
- Guest blog post according to specifications
- Newsletter profile according to specifications
Exhibitor Confirmation and Receipt
You should have received a confirmation email and receipt immediately after you registered. Sometimes these messages go to spam, so please check your junk folder if you don’t see it as you expect.
Get in touch any time if you need us to forward a copy of that message and/or the receipt to you.
Registration Details for Conference Attendees
Every conference exhibitor package includes at least one complimentary conference registration for an attending exhibitor. Some packages include more than one complimentary registration, and there’s the option to purchase additional registrations at a signficantly reduced rate. You can find all the details in the Conference Opportunities document.
After you have made your selection and paid for your package, the Literacy Texas team will generate and send one registration code for each exhibitor attendee. You’ll use your code(s) to complete registration for the exhibitor attendee(s) from your organization. Please hold off on registering until you have your code – they can’t be applied retroactively.
We need personal registrations in addition to the organization’s exhibitor registration, so that we can gather info for name tags, meal preferences, and so on – so keep an eye out for the email with the codes. And check your spam!
Contact Lindsay if you have any questions or issues with getting registered. Please get in touch if you need contact details.
Exhibitor Lightning Rounds
We’ll be doing the popular Exhibitor Lightning Rounds again, in the afternoon of Conference Day 1 (Tuesday, August 5). They’ll largely follow the same format as previous years. Please note that we will be sticking closely to the limit of 3 rounds.
A summary page about how it all works is here. Participation is completely optional. We request that all participating exhibitors bring a door prize to award after this event.
We’ll be in touch closer to the conference to confirm your participation.
Your Current Logo
We need a current logo for each exhibiting organization or company.
If you have sent us a logo in the past and it hasn’t changed since then, we’re probably good to go. If we have a logo on file for you, we’ll assume it’s current unless you send us a replacement.
If you’re a first-time exhibitor or your organization’s logo has changed recently, please send us an updated file.
The ideal file type is a PNG with a transparent background, at least 500px on its shortest side. If this file type is not available, please send what you can.
NOTE: If your organization has more than one logo style – for example, black, white, color, landscape, portrait – we would value receiving copies of all of them.
You can send your logo as an email attachment to either Kathryn or Lindsay. Please get in touch if you need contact details for either of them.
Your Listing on Our Website
We will list all confirmed exhibitors here: literacytexas.org/exhibit
We want to make sure we list your company name exactly as you want it, and that the embedded URL goes to the right website. If you see an error or want to update how you’re listed, get in touch any time.
Your Listing in the Conference App
Literacy Texas will add the basics to your listing in the conference app, using the information you provide:
- Organization name (as you note it in your registration form)
- Organization URL (as you note it in your registration form)
- Logo (from our files, or sent by you via email to Literacy Texas)
You can also send us these items, which we’ll upload to the app ahead of time if we receive them from you in a timely fashion:
- Banner image (566px wide, 368 px tall)
- “About” description (up to 4,000 characters; we recommend 100 – 600 characters)
About a week out from the conference, we’ll be able to give you access to your app listing. You’ll have the chance to add other information to make your profile stand out – for example, graphics, videos, documents, a product list, coupons, and more.
Please get in touch if you’d like more information about any of the above, or to get the email address to send attachments and other content ahead of time.
Ads in Program and Conference App
The print deadline has now passed so no further ad purchases are possible.
Full-color ads are available in our conference program. The 2025 conference program is full color, portrait, letter-sized, and available to all conference attendees online via a PDF reader. Each program ad purchased includes an additional ad, at no extra charge, within the conference app.
Specs are below, so that you can start the planning process with your marketing team, and we’ll be in touch with anyone who purchases an ad to be sure we get everything worked out in good time.
Conference Program
- Program is in full color, portrait, letter sized.
- Complete ad may be submitted as a PNG or JPG, at 300 dpi.
- Full page: 2,550 px wide, 3300 px tall (portrait)
- Half-page: 2,550 px wide, 1,650 px tall (landscape)
- Quarter-page: 1,275 px wide, 1,650 px tall (portrait)
Conference App
- Complete ad may be submitted as a PNG or JPG, at 72 dpi.
- Size: 858 px wide, 300 px tall
NOTE: App ads should be brief and not contain many words due to screen size limitations.
Print deadline: 5 pm July 8, 2024. Space limitations apply.
Sending Materials Ahead to the Hotel
You are very welcome to send materials ahead to the hotel.
The mailing address is:
1001 E McCarty Lane, San Marcos, TX 78666
Please be sure to mark your shipment with:
- Your organization name
- “Literacy Texas Conference”
Materials sent ahead to the hotel and correctly marked with the event and the exhibitor name will be brought to your booth space by hotel staff.
Premium Benefits
Premium exhibitor packages include some special benefits, among them:
Use the link above to read more about these benefits. We’ll be in touch with anyone who purchases a premium package to discuss dates and other details – or you can contact us to get the ball rolling as soon as you like! Starting early usually means you can get your pick of dates – so do get in touch whenever you’d like to get started.
Setting Up on August 4
Exhibitors will have access to the Exhibitor Hall for set-up any time from 10:00 am on Monday, August 4.
All set-up must be completed by the time the VIP Reception begins at 5:30 pm.
Materials sent ahead to the hotel and correctly marked with the event and the exhibitor name will be brought to your booth space by hotel staff.
Packing Up on August 6
Pack-up can begin at 1:00 pm on Wednesday, August 6 – directly after lunch ends. Attendees will be reminded that their last chance to visit you is at the end of lunch.
The online sign-up form for sponsors and exhibitors is not yet open – it will open very soon.
Have a question? We welcome your call: 903-392-9802
Or get in touch online.
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Checked/updated 4/7/2025
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