Registration & Scholarships

Registration Fees

$300 (early bird price, until July 5, 2023)

$350 (regular price, July 6, 2023 and after)

Online registration for the 2023 Literacy Texas Annual Conference is not yet open.

Registration will open in March 2023, and will be linked from this page. 

Scholarships

Thanks to the support of the Texas Workforce Commission, Literacy Texas offers full-tuition conference scholarships. Staff from non-profit, non-federally funded adult and family literacy programs are eligible. Each scholarship represents a value of around $500.

We ask one representative from each program to complete the application form, letting us know the total number of scholarships their program would like to apply for. Please communicate with others in your program before you apply, and help us avoid duplicate requests! It’s our goal to distribute the scholarships as equitably as we can.

We’ll get in touch to let all applicants know how many scholarships their program has received, and how to use the scholarship when registering online.

Scholarship FAQs

Q: What does the scholarship cover?
A: Each scholarship covers the registration fee for one person’s attendance at both days of the conference, along with breakfast on day 1 and lunch on both days, and an invitation to the Conference VIP Reception on the evening before the conference officially begins.

Q: What kind of programs are eligible for scholarships?
A: Texas-based non-profit adult and family literacy programs, which do not receive federal funding, are eligible for scholarships. 

Q: Why don’t you make all programs eligible? Some federally funded literacy programs have tight budgets too!
A: We understand, and we’re sympathetic. The conference scholarships are made possible by the grant funding that Literacy Texas receives from the Texas Workforce Commission, for Professional Development Support for Nonprofit Adult Literacy Organizations.

The goal of the grant is to provide quality training and professional development to literacy programs that aren’t supported by federal money in other ways, so programs that already receive that funding aren’t eligible for this opportunity. 

Q: My agency or organization receives federal funding, but none of it comes to my specific program. Can we still apply for scholarships?
A: YES. If the services your program provides are not supported by federal funding, that program is eligible, even if other programs in the larger organization do receive that funding. 

Q: We received scholarships last year. Can my program still apply?
A: Yes, absolutely! The scholarships are intended to help make the conference as affordable as possible, and there is no limit on how many years eligible programs can apply. If a scholarship will help you attend, and your program is eligible, we welcome your application.

Q: How and when will we find out if we’ve received scholarships or not?

A: Round 1 of scholarship applications will open on February 15, and close on March 15, 2023. Our goal is to review applications over the following weeks and communicate with all Round 1 applicants by March 31.

Applications received on or after March 16 will be reviewed weekly until all scholarships are distributed.

Literacy Texas will communicate with the program representative who filled out the scholarship application form, and let them know:
– Whether their application has been successful;
– How many scholarships their program has received; and
– The steps to register for the conference using the scholarship(s).

It’s our goal to communicate with applicants as soon as possible; we know you need this information to make plans. Please check your spam if you don’t hear from us in the timeframe outlined above.

Q: If I receive a scholarship, does that mean I’m automatically registered for the conference??
A: NO, you will need to register separately.

The program representative who submitted the application will hear back from Literacy Texas about how many scholarships their program has received. They’ll pay a $75 deposit for each scholarship and receive scholarship codes for the program to use.

Once the codes have been received, the program representative will distribute them to the people attending the conference so that each person can register online.

Q: How do I pay the $75 deposit? How can I get it back after the conference?
A: The $75 deposit will be collected for each scholarship awarded directly after they are approved (PLEASE NOTE: This is different to the 2022 process, when you paid the deposit during registration).

Deposits are fully refundable if the scholarship recipient attends the conference, or cancels their attendance by letting Literacy Texas know by close of business on July 21, 2023, ten days before the conference begins (and ideally earlier). Refunds will be processed by our online payment system in the weeks after the conference and it’s our goal to have all eligible refunds completed by mid-August.

Q: What happens if we’re put on the scholarship waitlist?
A: We will form a waitlist of any scholarship requests that were not initially successful. If any scholarships are returned or not needed, we will contact programs on the waitlist to redistribute scholarships. We ask scholarship recipients to use or return them as soon as possible, so we can communicate with waitlisted applicants well before the conference.

Q: You said that one program representative should apply on behalf of the program, but I don’t have a supervisor and/or I’m a volunteer. What should I do?
A: If you are are one-person program, please go ahead and apply for yourself. Our goal is to group applications easily by program so we can distribute them as fairly as we can. Programs with one staff person are just as welcome to apply as larger programs.

If you are a volunteer at an organization, please talk to the coordinator, manager, or director of your program before you apply for a scholarship. It’s our goal to avoid multiple applications from the same program – and we definitely don’t want scholarship applications to be submitted without the coordinators’ knowledge. 

Q: We’re not sure yet if we’re going to send staff to the conference. Should we still apply for scholarships?
A: Yes! An application is not binding. We’re happy to hear from you even if you’re still deciding, though please be aware that deposits will be payable directly after scholarships are approved. If you decide not to attend, we ask that you get in touch with us as soon as possible, so we can re-allocate to another program any scholarships you received, refund any deposit(s) no longer needed, and/or take you off the waitlist.

Q: Are the scholarships for volunteers?
A: Directors and managers can distribute at their discretion any scholarships awarded to their program. That said, the primary goal of the scholarships is to help provide staff at community-based and other non-federally funded programs with quality professional development that they might not otherwise be able to afford.

It’s our hope that staff from programs across the state will return from the conference to their workplaces and share what they learned with the rest of the team, and with volunteers, increasing the impact of the conference while keeping costs low for each program. The free regional symposia we put on throughout the year have volunteers as the primary audience and there is no limit on how many volunteers from any one program can attend the symposia.

Q: Can we change who’s attending from our program after we’ve already used the scholarship?
A: Yes, but you MUST let us know of the change. Once a scholarship is used during the online registration process, it will be linked to the specific person who registered. We will record their name, food preferences, contact information, and other details, and will use that to send conference reminders and updates; create our check-in lists, menus, and printed name-tags; allocate professional development credit; and more.

If the person who registered is no longer going to attend, and someone else from the program will attend in their place, we need to hear from you ASAP so we can update our records.

Q: I work in adult or family literacy, but not in Texas. Can I apply for a conference scholarship?
A: Unfortunately not. The scholarships are funded by the Texas Workforce Commission and are restricted to Texas programs. You are still welcome at the conference, however! Registration rates are on this page and the early bird rate is good through early July.

Don't forget your conference swag!

Caps, t-shirts in multiple styles, mugs, travel mugs, stationery, and more… all available in the Literacy Texas online store. All profits support literacy in Texas AND you can rep the literacy cause in style!

Browse the whole store here, or click on the images below to see the 2023 Annual Conference collection.

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