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Hot Summer Days Need a Cool Program Management Solution

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This is a guest post from CommonTeri Services.

You can visit them at the 2023 Literacy Texas Annual Conference Registration Desk.

Greetings from the CommonTeri team!

Summer may be a time for vacations but it can be a busy time for adult and family literacy programs. Wrapping up the Spring semester and prepping for Fall programs can keep your team busy.

What about your data?

How easily can you get what you need for annual funding reports?

Do you wish your program management process were more streamlined?

How quickly can you get new activities added and the students enrolled?

Summer is a good time to evaluate how well your data system works for you. If keeping up with your data takes time and energy away from your focus on improving adult literacy, consider moving to a new data solution. A robust, flexible system makes it easier to:

  • manage and serve participants,
  • engage and utilize volunteers,
  • plan and organize activities, and
  • track and report on outcomes.

5 key traits for a quality data solution for program management are:

  1. User-friendliness. Can your team get key tasks done easily and quickly, with a manageable amount on onboarding and training?
  2. Capability. Does your team have the necessary tools and options, plus automation to support daily processes?
  3. Adaptability. Will your team be able to customize for organization-specific needs with a minimal amount of cost and time?
  4. Security. Does your team feel confident that the data is stored and accessed securely, with regular updates and maintenance to meet changing best practices?
  5. Long-term relevance. As your team looks to the future, can they be assured that the solution will continue to support them as the organization grows and changes?

The Salesforce app Literacy Nimbus (LitNim) is built on Salesforce technology and is designed specifically for nonprofits and literacy programs. It has all five traits, plus a team of forward-thinking Salesforce and nonprofit management experts who’d love to help you. 

Recently, the LitNim team began work on a new constituent portal to expand secure online data access and provide web-based forms for many common nonprofit uses such as registration, intake, event ticketing, enrollment, and attendance.

When you invest in a data solution, you want to make sure it works well now and for years to come. If you feel overwhelmed and frustrated with your data management, it may be time for a change. Having a quality data solution has real benefits for staff and organizations, including more time to focus on your mission and the students you serve. We encourage you to consider, explore, and ask questions to find the right data solution for you!

For more information:

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Four Ways to Address Workplace Skills in the Classroom

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This is a guest post from Rob Jenkins of National Geographic Learning.

You can visit their booth at the 2023 Literacy Texas Annual Conference.

workforce skills

Beginning in 1992, the United States developed standards identifying workplace soft skills for workforce preparation. While these standards changed and new ones were introduced, the same underlying skills were always there: critical thinking, collaboration, communication, and technology skills.

Below we discuss four ways to address workplace skills in the Adult Education classroom.

#1 Teach Academic Skills

In workshops I give regularly, I enjoy presenting participants with several workplace skills and then asking them to address which ones might be good skills for students in the classroom. A few of them are: combine ideas and information, make decisions and solve problems, exercise leadership roles, manage time, and complete tasks as assigned.

Of course, the answer participants give is All of them. We suggest that teachers make the obvious link between workplace skills and academic skills as often as they can. Give students opportunities to lead, to manage tasks, and to solve problems.

You can do this in every class, and you might consider incorporating workplace-like simulations where students create projects. In Stand Out, we call these “team projects”. You can find them in every unit.

#2 Teach "Soft Skills"

We teach in context and incorporate soft skills like critical thinking into every lesson, so learning is relevant. These activities are NOT an afterthought that we do if we have time.

Students should be collaborating in every lesson. They should be solving problems regularly, and they should be applying what they have learned.

Of course, students are asked to fill-in the blanks occasionally and participate in dialogs that require substitutions, but if you stop there, student learning will not be as robust as it could be. As mentioned earlier, these soft skills are the skills they will need in the workplace.

An example of a team project from Stand Out, Fourth Edition

#3 Help Students Make Connections

It is not enough to incorporate these previous ideas. Students should be aware of why they are doing what they are doing.

Help them to see the connection between the activity they are doing in the classroom and activities they will be asked to do in the workplace. Point out that they will likely have to work in a team at work and communicate clearly to be successful.

For those not pursuing a job, no problem; these skills also help them in life and college!

#4 Help Students See Their Potential

In my experience, students who are asked at the beginning of the term what their goals are, regularly reply that they want to learn English. When probing deeper, students look confused because they haven’t thought that far ahead. If we are satisfied with these responses, we are doing a disservice to our students.

Students will be more motivated to learn if they have long-term goals. We suggest that teachers look for ways to introduce their students to opportunities. Help them be aware of career choices.

For example, if they are learning about health, we share information about careers like nursing and provide information about average salaries, education, and the size of the workforce. Then we ask them to reflect on what it might be like for them to pursue such a career.

For over thirty years, workforce preparation has been addressed in standards and through funding in the United States. Adult Education programs look for new ways to meet the needs of their students while addressing the Workforce Innovation and Opportunity Act (WIOA).

The simple answer to achieving these goals is through effective instruction. Good teaching, simply stated, is when students are actively participating and developing skills which are relevant to life, college, and career.

sample lesson from Stand Out

To learn more about the fourth edition of Stand Out visit ELTNGL.com/StandOut.

Author: Rob Jenkins

Rob Jenkins is a popular presenter and author of English as a Second Language topics. He is a retired faculty member from Santa Ana College School of Continuing Education where he taught ESL for 27 years and served as faculty development coordinator for 20. He was honored with several faculty awards from his college and the Best Practice of Model Program Award in 2013 from the Association of Community and Continuing Education. Rob and Staci Johnson received the 2013 Heinle Outstanding Achievement Award from National Geographic Learning for their textbook series, Stand Out.

Adults only?

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“Andragogy” and “pedagogy” can seem like niche academic words – does the difference between them really matter?

At the recent South Plains Literacy Symposium, one of the most popular breakout sessions was A is for Adult: An Introduction to Andragogy. The session was an in-depth exploration of some of the major tenets of teaching adults, and some of the motivators, barriers, and drivers of persistence specific to adults.

And we say, hallelujah!

Too often, our field has taken the approach that “teaching is teaching” – and assumed that someone with experience teaching children must automatically also be able to teach adults effectively. Of course, that’s sometimes true – but it’s far from automatic. 

So what are the key differences?

Malcolm Knowles is one of the foremost experts in this area, and he’s broken his definitions down into five assumptions and four principles. Let’s take a look.

Knowles' 5 Assumptions of Adult Learners

1. Self-Concept
People become more self-directed as they age and mature.

2. Adult Learner Experience
People gain practical and theoretical experience as they age, and bring it to the learning process.

3. Readiness to Learn
Adults have a strong motivation to learn things that help them accomplish relevant tasks and gain practical skills.

4. Orientation to Learning
Adult learners are motivated to solve problems, moving from “knowing about” a topic to “knowing how” to do a specific task.

5. Motivation to Learn
Motivation for adults is usually internal, rather than external – and motivations are individual for each learner.

Knowles' 4 Principles of Andragogy

  1. Adults need to know why they need to learn something.
  2. Adults need to learn experientially – by doing.
  3. Adults approach learning as problem-solving.
  4. Adults learn best when the topic is of immediate value.

 

So much changes for us as we age – in both our bodies and our minds.

Doesn’t it make sense for the way we’re taught to change as well?

Find resources to help you explore andragogy – and build it into your literacy program – in our Resources library.

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The gift of simplicity

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“The point of communication is to be understood.”

That’s – well, it’s kinda obvious, right? What else would communication be about?!

And yet how often do we explicitly learn to craft our messages for better understanding – and even more crucially, to vary the format and even the content when necessary?

All of us appreciate not being confused. Knowing that, some of the first focused work on making communications clearer came from the legal and health fields. There’s now plainlanguage.gov, the Clear Communication Index from the CDC, and even a plain language contracts project right here in Texas. And we all appreciate their work, every time we have to read a medical or legal document or form and we actually know what it said when we get to the end.

But those of us who work in adult and family literacy know that’s not always enough.

What about when the audience is primarily people who don’t speak English as a native language? Or primarily people who find reading challenging? And what about when the audience is people who are in both groups at the same time?

One of the best gifts we can give the adult learners in our classes is the gift of simplicity. And plain language that’s adequate for native English speakers, and those who read fluently, won’t always cut it for people with greater barriers.

So how can you make plain language – even plainer? What resources are out there to help you be more conscious of both your spoken and written communication – and to truly consider adults with low literacy?

Thankfully, there are many more resources than there used to be.

The National Institutes of Health (NIH) used to be one of the few places you could find ANY plain language material – and their resources are still very good! There’s also Communicate Health, including their wonderful plain language newsletter, We Heart Health Literacy.

And in recent years, the clear communication banner has been taken up by more and more literacy folks. Two of our favorites:

We also invite you to bookmark the page on Plain Language here on this website, and return to it as you have need.

But ultimately? The single best thing you can bring to your plain language journey – whether you’re just starting or you’ve been on this road for a while – is intentionality.

When we see our conscious use of plainer language as a way to break down barriers, to welcome newcomers, to put people at their ease, to make sure people have information that they need – then we’re already halfway there.

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  • Conference updates
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Literacy TRANSFORMS

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So often – including right here on this website – we talk about adult and family literacy in terms of deficit.

“Adults without a high school diploma struggle to find employment.”

“The 43% of Americans who read at or below basic level are more likely to live in poverty.”

“Families where the caregivers are at or below the basic level of literacy are less likely to be able to help children with homework, and perpetuate the cycle of low literacy.”

Literacy Transforms Texas white text on yellow

“Low-literate adults are more likely to have health issues, less likely to eat nutritious food, and more likely to be incarcerated.”

All of the above are true, but none of this focuses on the possibilities. Just think of Texas – of America – of the world – if everyone was fully literate.

More people in high-paying jobs, with more money both for necessities and as disposable wealth to spend in their local communities.

Kids lifted out of poverty and families on their way to creating generational wealth and ongoing prosperity.

Higher self-esteem for millions of people, and shame around learning left behind.

Improved critical thinking and analytical skills, applied from everything to workplace problem-solving to science literacy to mortgage choices.

Expanded vocabulary and conversational skills.

Imagine living in a society where ALL your neighbors could flourish. It would be a society with less crime, greater health, more life satisfaction, more volunteerism. ALL of these things are linked to literacy and all of them are achievable.

Throughout September, we’re focusing on what’s possible when we prioritize literacy. Please join us! You can:

Further reading on this topic, and the sources of some of the info above:

Why We Should Invest in Getting More Kids to Read – And How to Do It

5 Reasons Reading is So Important for Student Success

The Importance of Adult Literacy

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  • Conference updates
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“Transforming literacy learning spaces”

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Get ready to celebrate all things LITERACY throughout September!

International Literacy Day is celebrated every year on September 8.
Adult Education and Family Literacy Week is September 18 – 24.
And in the US, we just go ahead and celebrate the whole month as National Literacy Month.

In 2022, the theme of International Literacy Day is “Transforming literacy learning spaces.”

This year’s choice of theme is an invitation to rethink the fundamental importance of literacy learning spaces to build resilience, and to ensure quality, equitable, and inclusive education for all.

What are your learning spaces?

You might think first of traditional locations – schools, colleges, classrooms. But look again. You might also see – 

Your living room at home, where you read aloud to your children. Your grandma’s kitchen, where she shows you how to follow a recipe. Your father’s garden, checking seed packets to see how much sun and water each one needs. On the city bus, playing “I Spy” with signs and advertisements.

Almost anywhere can be a literacy learning space. When we see them that way, almost anything is possible.

international literacy day poster 2022
Click on the image above to download your own International Literacy Day poster from the UNESCO website.

Resources for Literacy Month

However you want to get involved this month, there are resources to support you.

Literacy means -

For something quick and easy, print off our “Literacy means – ” graphics (below, or in our July blog post) and use them on your social media or website. If you were at the recent conference, we printed one inside the cover of your program, so you can go find that one and save yourself the printing!

Maybe you can laminate the page, or put it inside a wipe-off pouch – and then you can write in the space using a whiteboard marker, and use the image over and over for different people.

Resources & Toolkits

And there are toolkits and other resources all over the place! Use the buttons below to see what literacy partners and advocates across the country have prepared for you.

2022 aefl week toolkit from proliteracy
2022 aefl week events & resources from coabe
general advocacy toolkit from proliteracy
advocacy resources from the american library association

Use these hashtags when you post on social media this month:

#Literacy22
#AEFLWeek
#AdultEd
#AdultLiteracy
#FamLit
#FamilyLiteracy
#LiteracyTransformsTX

Have a great September!

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Make sure you’re on our mailing list so you don’t miss any news:

  • Conference updates
  • Regional symposia
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Literacy means –

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It’s still July, but we’re looking ahead to September.

Why?

September has multiple opportunities to celebrate all things literacy. It’s National Literacy Month, just for starters, and on September 8 we celebrate International Literacy Day.

And then there’s AEFL Week! Adult Education and Family Literacy Week raises public awareness about both the need for, and value of, adult education and family literacy. Its goal is to increase support for basic education programs for US adults with low literacy, numeracy, and digital skills.

Advocates across the country (that’s all of us!) can use this opportunity to shine a bright, bold spotlight on the benefits of adult education and family literacy, the obstacles to access, and the great work your local programs are doing with adults and families.

And in some great news, a lot of the preparation work has already been done for you:

Find details about actions, events, messaging, and more, on this dedicated AEFL Week page from COABE (the Coalition on Adult Basic Education).

Use this toolkit from ProLiteracy to get prepared with what you want to say and do for literacy in your local community this September.

And keep it local, too! Refresh your mind on Texas literacy facts and stats, download any of the graphics below to use on your social media, and stay tuned for more ideas and suggestions for messaging about literacy in Texas.

3 Summer, Summer, Summer-time ESL Activity Ideas

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This is a guest post from Taynim Johnson at Literacy ConneXus.

Hello from Literacy Connexus everyone! We hope that this blog post finds you happy, healthy, and ready for summer.

Summer will be here before we know it (where did the time go?!). Is your program hosting classes this summer? Looking for some fun and interactive activities for summer classes? Today, in honor of summer, I want to share a few of my favorite summer school activities for my ESL classes.

First up, scavenger hunts: With students out and about, enjoying their holidays with their families and friends, why not give them the opportunity to learn a little English at the same time with a fun scavenger hunt!

Fluent U suggests these fantastic language-themed scavenger hunts this summer. For extra fun, consider making it a photo scavenger hunt!

  • Description hunts: Rather than writing out a list of items for students to find, try writing item descriptions instead. You can write simple descriptions (e.g., This piece of metal holds papers together. = paperclip), write your clues in riddle form (e.g., Inside this box is gold for the taking, but there are no locks or keys to open it. = an egg) or do a combination. The point is that students get some reading comprehension practice when they figure out what you are describing by your clue.
  • Adjective hunts: If you want to focus on a certain part of speech, like the wonderful adjective, try giving students a simple list of descriptive words rather than nouns to be found. They will then have to find something each adjective could be describing. If you do this version, be sure to include some adjectives students might not already know to increase their vocabularies in the process. Try words such as “spherical,” “musty,” “submerged” or “rustic.”
  • Vocabulary hunts: A language-twisted scavenger hunt doesn’t have to be complicated. On your list of items to find, simply include some words that are a part of your current vocabulary unit as reinforcement for students.

Next up, field trips! Summer is a time for trips, so why not take a field trip with ESL students this summer? Take a field trip to the zoo, the botanic garden, a restaurant, or a museum and let students practice their English conversation skills, learn new vocabulary related to the place, and build relationships with you and their classmates all at the same time!

Last but not least, summer flashcards. Okay, so maybe you can’t get your entire class out on a field trip. You can have plenty of fun right in your classroom. A fun TPR activity suggested by KoreaBridge.net is summer flashcards.

Create flashcards or write down summer vocabulary on pieces of paper. Have four students each hold up a flashcard at the front of the class, flash and then hide their card.  The teacher calls out one of the words and the students have to remember where the word is and line up in front of the student holding that flashcard. In a second round, it’s fun to add an additional challenge and get the students holding the flashcards to change places, and then repeat the activity with the whole class

Korea Bridge

You can extend this activity by having students create sentences with the vocabulary words or using their newly learned summer vocab to have discussions about their summers.

We hope these activities help you create those summer lesson plans!

5 Things You Might Be Missing About Awards

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Let’s face it, there are a lot of awards out there. From Student of the Year to Volunteer of the Month to Community Rockstar to who knows what else, we get offered a lot of places to nominate the folks in our programs (including the Literacy Texas Annual Awards, which open every spring and are presented every year at the annual conference in the summer). It can be… a lot.

And it’s just possible that you see these awards go by, and you think something like, “One day we should nominate someone for that… but who has the time?” You wouldn’t be alone.

But it’s also possible that you’re missing some of the reasons you really should be nominating volunteers and students for awards – and not just the Literacy Texas ones! I’m here to make the case for nominating everyone you can for every award possible. Here’s why:

trophies

5. They might win

OK, this one you’re probably not missing. In fact, it’s likely the first thing most people think of when it comes to awards: What’s the prize? Is it “worth it”? Could the agency win money?

There’s absolutely nothing wrong with any of that. Some awards DO come with money, or books, or another prize, and others come with recognition for your agency.

And winning is nice. Letting someone know they’ve won can be even nicer. And there are people who have lived their whole life and, in their own words, “never won anything”. YOUR nomination could be the first time they get publicly recognized. YOU could make that happen. Just imagine.

All of that is pretty compelling, but there are four more reasons, and I’d argue they just get more important from here.

4. You get to celebrate people you think are amazing

Hopefully you’re doing this sometimes anyway, awards or not. But there’s a saying about “not saving things to say over a coffin lid” and it’s good advice.

We sometimes think people know how we feel about them, and MAYBE they do, but pulling together an award nomination for a volunteer or student at your agency can uncover stories and sayings and other facts about them that you never knew before – and is always an excuse for a celebration (maybe even cupcakes!). Because despite everything going on right now – there is always something to celebrate. 

3. You get to TELL people that you think they're amazing

One of the things I genuinely liked the most, when I was working as a program director at a volunteer-based adult literacy organization, was telling volunteers and students that we wanted to nominate them for an award. See point #5 above – many said that was the first time that had ever happened. And that was always touching. 

But it just got better from there. Because as part of the nomination process, we would spend 10 minutes at the end of a staff meeting, just brainstorming as a team about what we all knew about these wonderful people. We’d gather the best of what we came up with together, complete the nomination, and submit it.

And then we’d go one step further – we’d take a few more minutes and put the nomination content together in a simple document, add our logo and any photos we had of that person in action at our agency, print it off, and give it to the nominee.

Y’all. That was ALWAYS moving. Sometimes there were tears. And usually, the person would say something like, “I never knew y’all thought all of this about me!” They had something to take home and read over again (and again!), words of praise and joy. They KNEW, without a shadow of a doubt, how much we appreciated and admired them. Volunteers knew we saw everything they did for the students, and how priceless that was to us. Students knew that we witnessed their efforts and were there alongside them cheering them on as they took steps toward the next success.

That felt like winning every time, regardless of whether our nominee actually got chosen for that award or not.

2. You model appreciation to others on your team

Remember how I said we used to brainstorm our nomination content at staff meetings, as a group? That wasn’t by accident. Of course it was a practical way to gather a lot of information in a short amount of time, so I recommend it for that reason alone. But it makes celebration, and articulating positive thoughts and compliments, a natural and accepted part of work.

The more we did it, the easier it became. Staff started to keep an eye out for fun stories that could be included in some nomination some day. One even kept a list. And it became more natural for all of us to voice that appreciation to volunteers and students throughout the week, and make positivity a daily element of our working lives.

1. You stop and feel appreciation yourself

Don’t underestimate the power of this. I don’t know you, but you’re reading this, so you probably work in adult literacy in Texas. So I know you’re tired; in fact, you were probably exhausted BEFORE the pandemic, and now – well, there probably aren’t words to describe how overworked and stressed you’ve been. And when you’re constantly exhausted and anxious, it’s very easy to fall into the habit of seeing everything with a deficit mindset – how are we going to pay for – to manage – to do – to finish – ? That’s very normal.

Being conscious of stopping, thinking, gathering positive thoughts and stories from others, writing them into a short but coherent whole, and then handing the whole beautiful account to the person you appreciate so much is all good for your body, mind, and spirit.

So – start a list of awards you can nominate folks for. You’ll have local opportunities, as well as statewide and even national awards. Take that little extra time to sit with the team and talk about what makes people wonderful. Write it up into a simple nomination. Give it to the person with a smile. So many people will be glad you did.

Nominations for the Literacy Texas Annual Awards are open now, and winners will be recognized in August. You can find out more, and submit your nominations, here.

Literacy for Joy

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This coming Saturday (February 26, 2022), close to 100 authors, educators, volunteers, and others dedicated to literacy and learning will gather for the first regional symposium of the year – the South Texas Literacy Symposium. 

South Texas usually kicks off our calendar of symposiums, and this year there’s extra delight and anticipation, since the event is back to being in person, and literacy folks from Edinburg, the RGV, and nearby will see each other – some for the first time in a while.

There’s always some added zing to the South Texas symposium, too, because it’s part of FESTIBA – the UTRGV Festival of International Books and Arts. The theme of Festiba in 2022? Inspiring Creativity & Innovation Through Arts and Literacy.

Stop for a moment there. Look at those words in italics. Read them over again. 

Inspiring Creativity & Innovation Through Arts and Literacy.

Literacy is many things. It’s the passport to a better life, through further education and a good job. It’s a way to traverse life with confidence and understanding. For some, it’s a pathway to a brighter future beyond incarceration.

But let’s never forget that literacy is also for joy. It’s for inspiration. It’s for creativity. It’s for innovation. It’s for art.

When we sit alongside adult students and their families as they learn, we’re helping bring joy into their lives. Because whatever else it’s for, literacy makes possible a richness in life that can’t be replaced. And not only is that important – it might actually be one of the most important things.

Interested in joining us at the South Texas Literacy Symposium? Registration closes at the end of the day on February 23. Reading this later and missed out? See our full calendar of 2022 symposiums here and maybe catch another later in the year!